A Housing Association is currently looking for a Administrative Coordinator on a temporary basis for about 4 months West London.
Key responsibilities are as follows
Establish administrative support functions to support the Head of Repairs Delivery in budget monitoring, managing necessary databases and systems.
Assist in the processing of invoices for payment and raising team purchases orders and in the reporting on team performance.
Provide your manager and team important and timely business information on region specific repair spend.
Support your team to put in place creative and new ways to address repairs overspend and alert the team to any areas of concern.
Undertake research and projects on behalf of the team, or specific functions within the team, as required.
Feedback to managers on any issues identified as part of monitoring of repair related tasks and flag any issues for escalation as part of performance monitoring.
Support the Inspectors, Officers and Senior Managers with repair strategies to meet targets.
Assist managers with exporting necessary repairs reporting information from internal systems to present a comprehensive overview of team performance,
Maintain and strengthen good working relationships with other departments across Operations and throughout.
Accurately update and amend repairs patch details on our housing and property management systems ensuring that patch lists are updated and any changes are actioned promptly.
Assist the Head of Repair Delivery in the monitoring of compliance processes within the team eg DSE, LWD
Work with all stakeholders and contractors to ensure all KPI’s are met and processes and procedure are adhered to.
Raise the profile of performance across the directorate, supporting colleagues to engage with, and understand repair process.
Collaborate across Operations in sharing information on contractor performance, identifying reasons for over/under performance and recommending actions to be taken.
PAYE £20.83 Umbrella £27.54
This is a hybrid role, 3 days in office, two from home
Essential requirements
Must have an administrative background ideally in Housing and experience of contract management would be beneficial
Strong negotiation and procurement skills.
Excellent communication and interpersonal skills
Experience in formulating specifications, managing schedules of works and technical diagnosis
Experience of writing detailed contract proposals
Problem-solving and decision-making skills.
Effective IT skills including basic/intermediate MS Office skills
Must be immediately available or on short notice
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