Administration

Contract Support

Contract Full Time Permanent Temporary

London Jobs Board

Contract Support based in East London.

Temp to Perm vacancy

£12 per hour

Monday- Friday

8:00-17:00

Main Responsibilities/Duties Include: –

▪ Run daily Jeopardy Report

▪ Quote Admin
▪ Raise Purchase Orders & Receipt Orders (Reactive, PM & Quoted Works)
▪ Keep relationship with Suppliers and Sub-contractors
▪ Run daily Third-Party Report
▪ Chase and manage all Third-Party outstanding faults and progress through to completion.
▪ Update and maintain SharePoint documentation and records
▪ Provide back-up support for Helpdesk as required to support business needs
▪ System and Process Training
▪ Auditing of CAFM system

▪ Raising purchase orders and necessary reports, ensuring all supplier invoices are accurately and efficiently processed in accordance with company policies and procedures

▪ Liaising with suppliers and sub-contractors, chasing outstanding works and invoices

▪ Provide back-up support for Operations, Office and Senior Managers as required to support business needs

▪ To comply fully with the requirements of the Company's Policies and Procedures

▪ Obtaining, checking, and uploading statutory certification and engineer's worksheets to CAFM system and shared folder

▪ Undertake any other ad hoc duties commensurate with grade

▪ All other duties which reasonable falls within the remit of your role.

Qualifications or Required Experience:

* Previous experience in a similar role is desired

* Proficient IT skills: with the ability to use various computer packages proficiently, including, Coupa, PlanOn Universe, Word, and Excel.
* A professional and courteous manner are always required, along with the ability to communicate effectively with key stakeholders including senior management, customers, staff teams and clients

* Excellent organisational skills: the ability to manage and organise heavy workloads, prioritising relevant business needs

* Excellent interpersonal skills, the ability to understand and liaise with others
* Ability to handle conflicting workloads and to work under pressure
* Ability to set and achieve targets via effective engagement with stakeholder groups
* Strong communications skills and plain English writing skills.
* A previous customer service representative or 1st line support role is desirable but not essential
* Basic Maths and English

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