Description
Our local authority client is looking for an experienced Executive Support Assistant to join their Environment & Communities Executive Support Team on an initial 3-month assignment. You'll provide high-quality, proactive administrative support to the Executive Support Manager and Personal Assistants (PAs), helping them to focus on delivering direct support to senior Directors. Full-time, Monday–Friday – Hybrid working – 2-3 days in the office.
Key responsibilities
Provide day-to-day administrative support to the Executive Support Manager and PA team
Ensure key documents and returns are submitted on time, chasing responses where required (e.g. MEQs and other deadlines)
Set up, maintain and monitor trackers, logs and action lists to support delivery across the service
Support meetings and briefings for senior officers and councillors:
Draft and circulate agendas
Take and distribute minutes and action notes
Follow up on agreed actions
Prepare and manage documents for Councillor Briefings
Approve and process timesheets in line with agreed procedures
Raise and manage purchase orders and other financial/admin tasks using Council systems (e.g. procurement/finance platforms)
Handle incoming enquiries (including from senior managers, councillors, MPs and the public) with tact, discretion and professionalism
Maintain accurate records and data, updating systems and producing basic reports as required
Qualification – Essential
GCSE Grade (or equivalent) in English Language and Mathematics.
Level 3 / 4 NVQ in business administration
Advanced Microsoft Office, Word, Excel, Outlook, Social Media and CRM.
Qualifications, Knowledge, and Experience Requirements – Criteria to be Evaluated at the Shortlisting Stage.
About you
Strong background in administration / executive support / PA roles, ideally in a complex or political environment
Confident in managing multiple deadlines and priorities with excellent attention to detail
Strong IT skills, including MS Office (especially Outlook, Word and Excel); experience of corporate systems (e.g. SAP / SRM or similar) is an advantage
Excellent written and verbal communication skills – comfortable dealing with senior stakeholders and elected members
Highly organised, proactive and able to work both independently and as part of a busy team
Comfortable handling sensitive information in line with data protection and council policies
Essential Compliance Requirements
3 Years References
DBS Disclosure Required
A pre-engagement screening is mandatory for this role. Please be prepared for this additional step in the application process.
Diamond Blaque Group, a leading public sector provider, is acting as an employment agency for this vacancy. Our organisation is deeply committed to fostering an environment of equal opportunity and diversity in the workplace
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